As remote work becomes more commonplace, Zoom meetings are becoming the order of the day. You might have been on hundreds of Zoom calls in the past few months alone.
Maybe you are feeling all Zoomed out? That’s why it’s crucial you start intentionally managing zoom meetings so that they aren’t wasting everyone’s time. This way they will result in highly productive discussions in half the time.
Keep reading to find out more.
1. Express a Key Goal in the Meeting Invite
If you don’t clearly define what the goal for each Zoom meeting is, then the meetings are going to fast become a haphazard showdown of everyone else’s agendas, hidden or not. That’s why you must define and express the key goal for each Zoom meeting in the invite itself, so everyone is aware of it from the get-go.
You can even reiterate the goal before beginning each Zoom call, so people stay focused on the right goal. In this way, you have the option of redirecting the conversation back to the goal every time it gets off track.
2. Choose a Facilitator for Every Zoom Meeting
If you are the organizer of the Zoom meeting, then you might want to select one of the attendees to act as a facilitator during the call. This way you can stay focused on the agenda and the conversation, but the facilitator can work towards bringing everyone back to the topic at hand if things get heated or confused.
3. Record and Edit Zoom Meetings to Share with Non-attendees
It’s almost impossible to get everyone necessary onto a Zoom call no matter how careful you were about fitting into everyone’s schedule. This is why you need to start recording zoom meetings to share with everyone who didn’t attend.
You can also edit Zoom meetings by using a free video editor. You can repurpose videos to include all the highlights of the video call to share with the attendees before the next meeting. This can serve two purposes:
- It reminds them of items that they might have missed the first time around because they were distracted
- It recaps the previous meeting for them, so they know which items to focus on, in the upcoming meeting
You could create a video montage of all the important discussion points to keep things brief as well. Remember, people don’t have time to waste, so the easier you can make it for them to consume information, the more productive your work meetings will be.
Ready to host more effective meetings?
Put these tips to use and unlock the power of Zoom.